CIF/CCS Tournament Sanction Application

IMPORTANT! PLEASE READ
DEADLINES! Applications MUST be submitted by the specified deadline date, and well in advance of your tournament. You must obtain approval prior to mailing out any tournament invitations. Check the deadlines listed on the top of the application. If you miss a deadline date, your tournament sanctioning application will either be returned, or not reviewed until after the next deadline!

INCOMPLETE and OUT-DATED APPLICATIONS Only CURRENT application forms may be submitted. Do NOT leave any BLANK SPACES on the form. All information requested is necessary. Please attach all required documentation. Sanctioning applications containing OUT-DATED FORMS, BLANKS, and/or INCOMPLETE SUPPORTING DOCUMENTATION WILL BE DENIED AND RETURNED!

DOCUMENTS THAT SHOULD BE ATTACHED: (including, but not limited to…)
	1.	Copy of Tournament Flyer or Letter of Invitation, including description of awards given, referees used, gifts to participants, food for participants, any special skill contests involved etc:
		a.	Include on Tournament Flyer or Letter of Invitation specific information for invitees, regarding to whom checks for entry fees will be made payable (MUST be a school account!)
	2.	Complete budget on attached form (Must be completed only on form provided!)
		Critical areas for which we are checking are:
		a.	Cost per award to any team, student, and/or coach;
		b.	Amount paid to each official.
		c.	Assurance that all funds are controlled and funneled through school accounts
	3.	Complete list of all invited teams
	4.	Complete tournament description, and/or brackets, and/or format
		We must have this in order to ascertain how many contests your tournament counts as far as maximum # of contests. Send blank brackets (best) or a description (e.g., pools of 4 teams play one game each against all opponents, then top two teams out of each pool enter single elimination brackets of 8 teams each, etc.).
	5.	Description of any "partnership" agreement with any outside entity in the hosting and/or management of this tournament.
	6.	Copy of the complete time schedule, if not included on the application form itself.

COMMON QUESTIONS:
How do I know what the format will be until I know how many teams will be coming?
Submit format for the # of teams you hope to get, and, if questionable that you will be successful, alternative plans for lower or higher numbers.
What if a team not initially entered ends up wishing to enter the tournament -- do I have to submit a whole new application?
If the additional team(s) are all CIF member-schools, send an addendum to update your application. A completely new one is not needed. If entering the additional team(s) change the tournament format, that information must be submitted far enough in advance to meet the appropriate deadline, and will require Committee review. You should NOT expect to hear back if there is no change in format and there is no problem with the CIF team(s) added that were not initially entered. You SHOULD make sure you hear back if the format is changed!
Do I have to submit an application every year if I have basically the same tournament format and invite the same teams?
Unfortunately, for both you and the Committee, YES, you do. Under the present system, tournament sanctioning applications must be re-checked and re-verified every year.
What happens if I participate in or host a non-sanctioned tournament?
The CCS Executive Committee will take action against any school violating this By-Law. Minimum sanctions are forfeiture of all tournament contests and any "power or seeding points" earned from participating in the tournament. Schools violating this By-Law could also be put on probation in all sports, prohibited from hosting future tournaments, and be exposed to other penalties, as deemed appropriate.
THANKS FOR GETTING YOUR APPLICATION IN EARLY!

CIF/CENTRAL COAST SECTION
TOURNAMENT SANCTION APPLICATION

Deadlines: Fall–April 10^th Winter-September 10^th Spring-December 01^st

APPLICATION FOR SANCTIONING OF TOURNAMENT INVOLVING 4 OR MORE TEAMS, ALL OF WHICH ARE FROM MEMBER-SCHOOLS OF THE CIF, &/OR THE BORDER STATES OF ALASKA, ARIZONA, HAWAII, NEVADA, OREGON

Please return completed form, plus other required documentation to:
CIF/CCS, 1691 Old Bayshore Hwy., Ste. 200, San Jose, CA 95112
408-441-9505; FAX: 408-441-9509

PARTICIPATION IN, OR HOSTING OF, A NON-SANCTIONED TOURNAMENT BY A CCS
SCHOOL MAY RESULT IN SERIOUS PENALTIES ASSESSED AGAINST YOUR SCHOOL!

A. REQUEST FOR SANCTION

The host school, Lynbrook High School, located in San Jose, hereby requests sanction
                                        (name of CCS member-school)                            (city)
for the 10th Annual Lynbrook Invitational, to be held at Lynbrook HS, on Oct 28, 2004.
                            (name of tournament)                                                 (location[s])                     (mo./day)
If sanction is granted, this event will be managed by: Hank Lawson, XC Coach.
                                                                                                                  (name & title of host school personnel)
[    ] We are hosting this event in a partnership agreement with: _______________________.
       A copy of the details and agreements for this partnership is attached.
         (If complete details not attached, the application will be denied)

B. NUMBER OF YEARS THIS EVENT HAS BEEN HELD: 9

C. DATES & TIMES: This Tournament will be held on the following dates & times:
(You may attach a complete and very specific time schedule in lieu of completing this
section.) If TIME SCHEDULE ATTACHED, please check: [ X]

specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm
specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm
specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm
specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm
specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm
specific date(s) of competition: ____/___ start time: ____am/pm finish time: ____am/pm

D. TYPE OF COMPETITION: Check any and all types of competition included in the format.

1. SPORT: Cross-Country COMPETITION: TEAM _X_ INDIVIDUAL ___
2. LEVEL(s): Varsity _X_ JV _X_ Soph ___ Frosh/Soph _X_ Freshman ___
3. GENDER: Boys: ___X___    &/or     Girls: ___X____   or
                   Student Teams (teams consisting of mainly boys with some girls, e.g. Golf) _______

E. DESCRIPTION OF PARTICIPANTS & MIN./MAX. # OF CONTESTS INVOLVED

This tournament will include 100-150 individuals from 8 schools. (circle one)
The tournament format guarantees that the minimum # of contests:
for each participating team will be _____;	for each participating individual will be _____.
The tournament format guarantees that the maximum # of contests:
for each participating team will be _____;	for each participating individual will be _____.

F. FINANCIAL INFORMATION: (Entry Fee: $25 per event or $85 per school - max

The completed budget form (attached), and a copy of the flyer and/or invitation to be sent to participating schools, which clearly states to whom the entry fee is to be made payable (must be a school account), MUST be included.

CONTINUED ON BACK -- IMPORTANT ADDITIONAL REQUIREMENTS!

Hosting School: Lynbrook HS Sport: Cross-Country Dates: Oct 28, 2004

G. OFFICIALS INFORMATION

1.    We are using officials from ___________N/A__________Association.
                                                                            (name of officials association)
2.    This is the association from which our high school regularly contracts for officials:
                ___ Yes ___ No   (check one)
3.    All officials used are certified in High School Rules for this sport: ___ Yes ___ No   (check one)
4.    If #1 above is not the association from which your school normally contracts for officials, or if
      your answer to #2 above is NO, or if your answer to #3 above is NO, you must attach a
      detailed description of how and why you are not complying with your school's usual contracting
      association, and/or how and why you are using officials who are not certified in High School
      Rules.
      (If this is not attached, the application will be automatically denied.)

H. HOST SCHOOL'S STATEMENT OF INTENT

We have read the CIF Section and CIF State rules regarding sanctioned events and agree to conduct this event in accordance with those rules. We understand that although assistance may be secured from an outside organization, the management of a sanctioned event, including the collection and distribution of all funds must remain with the hosting CIF member-school. We further certify that all participants represent teams from member-schools of the CIF and/or California border state associations, and, to the best of our knowledge, are in good standing with the CIF, their respective CIF Section, and/or their respective border state association.

TOURN. DIRECTOR	ATHLETIC DIRECTOR	PRINCIPAL
______________________	______________________	______________________
Hank Lawson	Chuck Rogers	Mike White
(Signature)	(Signature)	(Signature)
______________________	______________________	______________________
(Type or Print Name)	(Type or Print Name)	(Type or Print Name)

TOURNAMENT DIRECTOR’S CHECK-LIST

___ 1. Completed Pages 1. / 2. (Application Form) included

___ 2. Completed Page 3. (List of Teams Invited) included

___ 3. Completed Page 4. (Required Budget Form) included

___ 4. Sample Bracket/Format included

___ 5. Copy of Invitation Letter included

___ 6. Submitted by appropriate deadline:

Fall – Apr. 10^th Winter – Sep. 10^th Spring – Dec. 01^st

FOR CCS USE ONLY:

APPROVED BY: CIF/CENTRAL COAST SECTION

DATE: _______________ CCS COMMISSIONER (or designee): _________________________
Signature by the Commissioner (or designee) on the approved line verifies that this tournament has been sanctioned.

INCOME
ENTRY FEES:
(TEAMS/INDIVIDUALS/EVENTS: #____8___ X ENTRY FEE: $___85____ =)			$___605____
CONCESSIONS			$__________
GATE RECEIPTS			$__________
SPONSORSHIPS, if any			$__________
(DESCRIPTION OF AGREEMENT MUST BE ATTACHED)
OTHER INCOME
___________________			$__________
___________________			$__________
TOTAL INCOME			$605 (max)

EXPENSES
OFFICIALS: (# _____ X FEE PER OFFICIAL $_____)			$__________
AWARDS:			$__________
TEAM AWARDS	# _____ X COST PER AWARD	$_______
INDIVIDUAL TROPHIES	# _____ X COST PER AWARD	$_______
INDIVIDUAL MEDALS	# _106_ X COST PER AWARD $2.00 ea	$212
____________________	# _____ X COST PER AWARD	$_______
(other)

HOSPITALITY			$__________
TICKET-TAKERS, ANNOUNCER, TOURNAMENT DIRECTOR, ETC.			$__________
FIELD/GYM PREP			$__________
OTHER EXPENSES:
______________________			$__________
______________________			$__________
______________________			$__________
TOTAL EXPENSES			$____212___

NET PROFIT (LOSS)			$____393___

LIST BELOW THE SCHOOLS BEING INVITED FROM THE CIF/CENTRAL COAST SECTION
School	Location	School	Location
1. see attached flyer for list of invited schools		15. ____________________________________________
2. ____________________________________________		16. ____________________________________________
3. ____________________________________________		17. ____________________________________________
4. ____________________________________________		18. ____________________________________________
5. ____________________________________________		19. ____________________________________________
6. ____________________________________________		20. ____________________________________________
7. ____________________________________________		21. ____________________________________________
8. ____________________________________________		22. ____________________________________________
9. ____________________________________________		23. ____________________________________________
10. ___________________________________________		24. ____________________________________________
11. ___________________________________________		25. ____________________________________________
12. ___________________________________________		26. ____________________________________________
13. ___________________________________________		27. ____________________________________________
14. ___________________________________________		28. ____________________________________________
You may attach a list of CCS member-schools you plan to invite if there is insufficient room here.
LIST BELOW THE SCHOOLS BEING INVITED FROM OUTSIDE THE CCS (If you are planning to invite Non-CIF, Non-Border State schools, you are using the wrong form.)
If sanction is granted, we wish to invite member school(s) of the CIF or Border States from the following: (check all that apply)
___ Border State (AK, AZ, HI, NV, OR)		___ CIF/Oakland Section
___ CIF/Central Section		___ CIF/Sac-Joaquin Section
___ CIF/Los Angeles Section		___ CIF/San Diego Section
___ CIF/North Coast Section		___ CIF/San Francisco Section
___ CIF/Northern Section		___ CIF/Southern Section
School	Section/Border State	School	Section/Border State
1. ____________________________________________		15. ____________________________________________
2. ____________________________________________		16. ____________________________________________
3. ____________________________________________		17. ____________________________________________
4. ____________________________________________		18. ____________________________________________
5. ____________________________________________		19. ____________________________________________
6. ____________________________________________		20. ____________________________________________
7. ____________________________________________		21. ____________________________________________
8. ____________________________________________		22. ____________________________________________
9. ____________________________________________		23. ____________________________________________
10. ___________________________________________		24. ____________________________________________
11. ___________________________________________		25. ____________________________________________
12. ___________________________________________		26. ____________________________________________
13. ___________________________________________		27. ____________________________________________
14. ___________________________________________		28. ____________________________________________
You may attach a list of member-schools you plan to invite if there is insufficient room here.
(REQUIRED BUDGET FORM ON BACK)