Coaches,

We have an opportunity to run at Baylands...

We have approval to run a meet on the Baylands course on Thursday, March
26.  What has been approved is the following schedule:

4:00pm:   El Camino Girls
4:30pm:   De Anza Girls
5:00pm:  El Camino Boys
5:30pm:  De Anza Boys
6:00pm:  Open Race

We are allowed a maximum of 70 athletes in each race, or 10 athletes per
school in the first four races and 5 athletes per school in the open race.
Any unused spots by a school could be allocated to schools that are looking
for more opportunities for their runners.  This is a total of 350 athletes,
which should be able to accommodate almost every athlete that wants to
participate based on the Super Saturday race participation.

There are a lot of procedures that Steph and I need to work through in the
next few days.  We agreed to a set of protocols currently required by the
city of Sunnyvale and Santa Clara County.  These protocols are not that
different than the way we have been running our events so far, but there
are some more challenges (for example, every athlete, coach, official and
volunteer needs to have their temperature checked and have a health check
before entry into the course area--and if too high, they must depart).
Each coach will need to attest in writing that your team and athletes are
following the COVID protocols required by your school.  Also, while we have
permission for all schools to participate in each race, your school AD and
principal are going to need to agree for your team to participate.  And
there will be costs for site rental and porta-potties; our guess is that
this will be a bit less than $1500 in total, which will be divided equally
among the schools that participate.

We know that we have not had time to build consensus around the date or the
format of this event at Baylands...but the City of Sunnyvale said that we
needed to have an arrangement by Thursday the 11th and even at that date,
they told us this was a one time exemption (after a bit of begging and
stories about what this will mean to our kids).  We tried to figure out
what the City would approve and put together this proposal, which has been
approved.  So...there is no requirement for any of the teams to
participate.  Please think about this, please understand that there will be
requirements for this race that are different than our first four, and
check with your principal about participating in race with more than three
teams (cross country races with more than three teams is permitted by the
county, but each school's participation must be approved by your principal).

We hope you will bring your team--please let us know as soon as you can!
More information will come.

Kirk and Steph