PSAL XC Coaches and Athletic Directors, Listed is the FINAL meet information for the PSAL XC Championship Meet. Please review the information carefully, as there have been a number of adjustments and procedural changes to this year’s event. Coaches are also reminded to review/refamiliarize themselves with the Crystal Spring Cross Country Course Handbook (REVISED HANDBOOK) prior to the PSAL XC Championship meet. Should you have any questions regarding any of the information provided, please do not hesitate to ask. PSAL Schools: * Ace Charter * Alpha Cindy Avitia * Cristo Rey San Jose Jesuit * DCP-Alum Rock * DCP-El Primero * Design Tech * East Palo Alto Academy * Kehillah Jewish * KIPP Navigate * KIPP San Jose Collegiate * Latino College Prep * Luis Valdez Leadership Academy * Mid-Peninsula * The Nueva School * Pacific Bay Christian * St. Thomas More * Summit Prep * Summit Shasta * Summit Tahoma * University Prep Academy PSAL XC Championship Meet: * Date: Thursday, November 4, 2022 * Location: Crystal Springs Cross Country Course 2599 Hallmark Park Drive Belmont, CA 94002 Senior Rose Ceremony: Prior to the presentation of awards at the end of the meet, seniors from each school will be recognized and award a rose. Coaches, please complete the following form, listing the total number of seniors you will have in attendance for recognition: Senior Rose Ceremony- Click here to submit how many roses are needed for your school. PSAL XC Championship Qualification: After conferring with our league commissioner, Natalie Talbot-Thorne, due to the limited roster sizes of many PSAL schools, we will be forgoing the two (2) meet athlete participation requirement, in order to participate in the PSAL Championship Meet. This is a one-time exemption, and will only be in effect for this year. Event Schedule: * 2:30PM Coaches Meeting * 3:00PM Varsity Boys (Max 7 Athletes) * 3:45PM Varsity Girls (Max 7 Athletes) & JV Girls (Unlimited Athletes) * 4:30PM JV Boys (Unlimited Athletes) Course: * 2.95 mile course, consisting of dirt trails and rolling hills (see attached course map) Timing/Results: * Timing and results for all races will be provided by Radar Timing Services. * This meet will be utilizing chip timing. * Meets results will be published after each race, and will be emailed to coaches following the conclusion of the meet. Meet Entries: All PSAL schools are to submit their entries via athletic.net (Please note that teams MUST enter a team in the varsity division before they can enter athletes in the JV division). Entries are due by Monday, October 31st by 12:00PM (noon). No late entries will be accepted, so please ensure all entries are submitted on time. https://www.athletic.net/CrossCountry/meet/208006/register Divisional Team Champions: PSAL Divisional Team Championships (Bay/North/South) will be determined using the following formula: 25% - Divisional (Bay/North/South) Meet #1 25% - Divisional (Bay/North/South) Meet #2 50% - PSAL Championships ALL-League Honors: Although we have removed the two (2) meet requirement in order to participate in the PSAL Championships, the two (2) meet requirement is still required in order to earn all-league honors. All-League honors is determined by final athlete individual place finish at the PSAL Championships. 1st Team All-League – 1st through 7th place finishers who have met the 2 meet minimum 2nd Team All-League – 8th through 14th place finishers who have met the 2 meet minimum *If an individual places in the top 14, but has not met the 2 meet minimum requirement, the all-league honor will be given to the next place finisher, granted they have met the 2 meet minimum requirement. Awards: There will be a short awards presentation at the conclusion of the meet to award divisional team champions, as well 1st and 2nd team all-league. Seniors from each school will also be recognized, so please plan on remaining after the meet is over. Advancing to CCS Championships: The PSAL will advance the top half (rounding up) of complete teams (5-7 runners at the start line) competing at the PSAL Championships in the girls and boys varsity divisions only. The league is guaranteed at least one (1) team in each division that the league represents (divisions 4 & 5). Non-automatic qualifying teams may still advance as an at-large team to the CCS championships, if they meet the minimum at-large team time standard listed below: Division 4 Girls At-Large Team Time Standard: 1:48:42 Division 4 Boys At-Large Team Time Standard: 1:27:15 Division 5 Girls At-Large Team Time Standard: 1:54:38 Division 5 Boys At-Large Team Time Standard: 1:33:36 The league will also advance the top 3 varsity girls and boys individuals whose teams do not advance to the CCS Championships. Non-qualifying individuals may still advance as an at-large individual to the CCS Championships, if they meet the minimum at-large individual time standard listed below: Division 4 Girls At-Large Individual Time Standard: 22:12 Division 4 Boys At-Large Individual Time Standard: 17:50 Division 5 Girls At-Large Individual Time Standard: 23:13 Division 5 Boys At-Large Individual Time Standard: 19:07 Spectators: In an attempt to not only limit neighborhood traffic (which is always problematic), the PSAL is encouraging students to take advantage of school sponsored transportation, in hopes to limit neighborhood traffic, and also reduce the number of spectators. Parking/Drop Off: * Busses are not to double park in order to load or unload at any time anywhere on the Hallmark Drive or in front of anyone's driveway. Busses are not to turn around at the end of Hallmark Drive * All cars should follow the normal parking restrictions in the neighborhood. * Please refer to the Crystal Springs handbook for additional information regarding parking/drop off. Team Check-In Procedures/Event Reminders: * Packet pick-up will be located at the event shed near the finish line. All coaches MUST have in their possession a well-equipped first aid kit and emergency cards (hard copy only) for all of their athletes, in order to receive their team packet. * The following are not allowed on the course: smoking, alcohol, dogs (except service animals), bikes, motor vehicles, open flames, model airplanes, drones, balls, etc. * No rock throwing, ball throwing, or loud music devices * Please review the Crystal Springs handbook for additional reminders/procedures. Team Camp Area: * Teams are responsible for ensuring camp areas are cleaned upon departure from the course Team Warm-Ups: * All warm-ups must take place within the Crystal Springs Cross Country Course. No warm-ups are allowed to take place in the surrounding neighborhood. Athletic Trainer: * An athletic trainer will be on site for the PSAL XC Preview Meet. Restrooms: * Portable restrooms are located near the start and finish. PSAL XC Preview Meet Management Responsibilities: Each School is asked to provide 3 volunteers for both the PSAL XC Preview Meet & PSAL League Championships. Schools that do not complete their job responsibility on meet day will be assessed a fine of $250 for each failed commitment by the League. ALL MEET VOLUNTEERS MUST CHECK IN AT THE RESULTS SHED UPON ARRIVAL. Meet responsibilities for the PSAL XC Preview Meet are as follows: * Ace Charter – Clean Up Crew * Alpha Cindy Avitia – Course Monitors * Cristo Rey San Jose Jesuit – Clean Up Crew * DCP-Alum Rock – Clean Up Crew * DCP-El Primero – Course Monitors * Design Tech – Course Monitors * East Palo Alto Academy – Clean Up Crew * Kehillah Jewish – Course Monitors * KIPP Navigate – Course Monitors * KIPP San Jose Collegiate – Finish Chute * Latino College Prep – Meet Management/Starter * Luis Valdez Leadership Academy – Finish Chute * Mid-Peninsula – Clean Up Crew * The Nueva School – Meet Director/Starter * Pacific Bay Christian – Clean Up Crew * St. Thomas More – Finish Chute * Summit Prep – Clean Up Crew * Summit Shasta – Course Monitors * Summit Tahoma – Clean Up Crew * University Prep Academy – Course Monitors Course Monitors: 2:45PM – 5:00PM - Assigned schools are to provide 3 volunteers to help with course monitoring, directing runners, adult Medical Observer, etc. Check in at the shed at 2:30PM for your specific assignment. Finish Chute: 3:00PM – 5:00PM – Assigned schools are to provide 3 volunteers to help organize athletes through the finish chute and pull athlete competitor tags. Clean-Up Crew: 5:00PM-5:30PM (approximately). Who? All team members and coaches. Plan on being the last team on the course. Teams assigned are responsible for ALL garbage at the finish line and team area. Garbage MUST be dumped in assigned dumpsters on site. Items needed by team clean-up crew - plastic gloves for each team member and drawstring garbage bags. We look forward to seeing your teams next week! Don’t forget, coaches must have in their possession a well-equipped first aid kit and emergency cards (hard copy only) for all of their athletes. Teams will not be allowed to race without these items. Should you have any questions regarding any of the information presented, please do not hesitate to email or call me at rlopez@nuevaschool.org / 805-405-7312. Looking forward to seeing you all Thursday, November 4th! Robert